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How can SMBs protect their critical data?
- by Anuj Kumar
Just like major corporations, various SMBs are now increasingly dependent on the critical data stored on their servers. As SMBs have limited resources and vulnerability to interruptions, they are always at higher risk and generally rely on various local backup for their small business server, which can leave gaps at the time of disaster recovery plan. Because, such backup provides little protection, while periodic tape backup can increase cost with loss of time, which they cannot afford.
Recently, a research firm has reported that the managements of SMBs are not focused towards the data protection, which is as important to any billion dollar firm as it is for SMBs. Various analysts recommend few tips for small businesses for protecting their critical data. 1. Authenticated Access: Create Passwords and Log-ins
SMBs should designate a particular individual to take care the management buy- in, documenting the processes, investigating the options and directing testing for the data protection. The authenticated access to data retrieval can save your critical data from any loss. He should work in team and determine the policies for storing information that is critical to the business. Also, he should define the priorities and requirements of the company.
2. Secure your data elsewhere: Data Center seems to be feasible option
It is important to secure your data from any natural disasters or from day-to-day problems. You can consider various cost effective measures to have regular remote backup of your important data. For example, if you have two offices in different cities, you can place a backup server at either offices and connect main server to the backup server by DSL or cable.
3. Cost calculation for downtime
With the help of specialists, SMBs can estimate the downtime costs for employees, suppliers and customers if they cannot access critical information. Also, after having consultation with senior management and defining the recovery objects (like time and point of recovery), you can calculate the estimates and budget for the data protection.
4. Think beyond tape backup: Cloud Storage seems the best solution for storage
After formulating your budget for the data protection, SMBs can select the appropriate technology solution. Today, the traditional backup technology would not be enough to achieve your recovery objectives for critical applications. For SMBs, tape backup systems are cheap and fairly dependable, but they are generally unproductive for remote locations. The companies, which are working in multiple remote locations, should use remote copy technology, but it is more expensive than other options. SMBs can also try software-based replication solutions for data protection.
5. Restore the data yourself: Set the automatic back up schedules for your servers or machines
Many companies do not have separate IT staff to respond individual requests to restore files. Therefore, SMBs should opt for solutions which help the users to restore files themselves, for example Microsoft's Windows Storage Server 2003, Double-Take software etc.
Discussion
According to various analysts, the small businesses are the backbone of the world's economy. However, small to medium businesses are the most susceptible in the event of a disaster because most of them have not taken the necessary steps to prepare for data protection. Meanwhile, if SMBs adopt various simple steps for data protection, they can effectively protect their critical data and recover faster from downtime.
About the Author
ITvoir Network
